Procedure for maintaining Consent Board and CofI College Catalog.

Approved by Curriculum Council 09-26-06

This procedure for annual revisions to the CofI Catalog will be distributed by the Dean's Office to Curriculum Council at the beginning of each Fall Term. Before distribution, however the Dean's Secretary will:

a. Flag catalog deadline dates on the Fall Term Meeting Schedule, and b. Change the dates of the last Division, CC, and FA meetings in

section 8 below.

1. Changes start in Department and go on the Consent Board (CB) at that time. Catalog language and format should be in final form at this time.

2. Division for approval:  Secretary needs to mark approval on CB.

3. After Division approval the Registrar assigns course numbers, when a proposal includes new courses.

4. CC for approval:  Secretary needs to mark approval on CB

5. FA for approval, if needed.  After each FA, CC secretary needs to mark approval on CB.

6. Secretary of CC is Catalog Tsar.

7. Tsar collects and keeps paper copies of all CB items approved and awaiting entry into Catalog

8. Normal Catalog copy deadline for FA approval is end of Fall term.

Deadlines for approval are last FA, CC, and Division meetings of Fall term. In 2006 these dates are:

Division: 16 Nov.

CC: 28 Nov.

FA: 7 (or 12) Dec.

9. In Jan., Tsar hands off approved and collected catalog copy to Registrar and Tech person.

10. Tech enters new copy to create new working catalog draft.

11. Registrar checks for internal consistency

12. Registrar sends draft copy to Dept. Chairs for approval/correction and to Tsar.

13. Dept. Chairs and Tsar send approval or corrections to Registrar (possibly including small grammatical/formatting corrections).

14. Registrar gives to Tech. penultimate copy.

15. Tsar does final check of Tech's entry and gives final approval – by end of winter session.

16. Review of final copy by all faculty to test links, content, format. Report corrections to Registrar and Tsar by 31 March.

17. Registrar cuts CD of final catalog.

18. Tsar moves all approved material to CB archives.

Procedures for Committee Secretaries:

Secretaries of Divisions, CC, and Faculty Assembly should keep clear notes regarding which specific CB proposals are approved. Minutes should be posted in a timely manner, normally within 48 hours of the meeting.