Academics
Work Study
Work Study Important Information
- Your Work Authorization form will be delivered to your campus mailbox. If you do not have a campus mailbox, pick up your Work Authorization form from the Office of Student Financial Services in Hendren Hall.
- You cannot begin working until you complete the payroll process with the Human Resources (HR) office located in Sterry Hall, 4th Floor, Rm 402. Hours worked prior to the completion of paper work will not be paid.
- MAXIMUM NUMBER OF WORK HOURS PER WEEK-20 HOURS. This includes break weeks when classes are not in session.
- The Center for Experiential Learning provides the following work study postings as a service for students. The dates in the bottom right corner indicate the date of last updating by the requesting department. Students may also inquire with other campus departments. Work study monies can also be used in a community service setting for tutoring or family literacy projects.
- Timesheets must be completed online daily and approved by the supervisor every month on the 23rd, or the first Monday after the 23rd if it falls on a holiday or weekend. Please pay careful attention to emails regarding timesheets from Brian D. Smith, Business Office, as you may be requested to process them earlier than the 23rd of each month.
- After you clear Human Resources (HR), you are ready to begin work. Once your supervisor approves your online timesheet, it automatically goes to Payroll.
- Monitor your earnings carefully. Your award is for the entire academic year. Your award has been divided in half for each term (Fall and Winter/Spring). If you earn more than half of your award in one term, your scholarships may have to be lowered to prevent an over award of funds per term. The current wage is $7.25 per hour. If you are returning to the same position for the second year, your wage will be $7.35 per hour; returning to the same position for the third year, $7.45 per hour; and returning to the same position for the fourth year, $7.55 per hour.
- Increases to current award amounts cannot be made until late in the academic year (April/May). Students who are on the The College of Idaho work program will most likely not be able to increase their awards for the year.
- Pay checks will be mailed to your campus post office box (or your local address if you do not have a campus box) on the last working day of each month. Be sure to update your address with the Registrar's Office if you do not have a campus box.
Procedures
- If you are looking for a work study position, check the job openings listed below.
- If you do not know if you have been awarded work study, contact Merna Davis in the Student Financial Services office in Hendren Hall at mdavis@collegeofidaho.edu or call extension 5380.
- Go to the contact person listed in the job description, present your Work Authorization form, and apply for the position.
- Have the supervisor complete the Work Authorization form, make a copy for his/ her records, and return the form to you. Note: Your supervisor cannot turn in the Work Study Authorization Form for you.
- Please refer to the I-9 List of documents. You must provide the proper I-9 documents in order to complete the work study process. For a list of acceptable documents, please go to the Human Resources folder on the ‘Coyote’ (P) drive.
- Take the completed Work Authorization form and I-9 documents to Human Resources (HR) in Sterry Hall, 4th Floor, Rm 402 between the hours of 9:00 am and Noon or 1:00 and 4:00 p.m. Monday through Friday. Click here to view a list of acceptable I-9 documents.
- Complete I-9 and W-4 forms and Privacy Policy. You can access the online timesheet entry instructions on the ‘Coyote’ (P) drive. You will not be able to access the online web time entry timesheet until you have completed all paperwork with Human Resources.
Work Study Employment Opportunities
Tutors
Job Title: Tutors/Faculty Assistants
Department: Mathematics and Physical Sciences
Contact: Dr. Jim Dull (Physics) or Dr. Robin Cruz (Mathematics)
x5667(Dull)/x5315(Cruz)
jdull@collegeofidaho.edu / rcruz@collegeofidaho.edu
Openings Available: 4
Closing Date: Open
Qualifications: Physics - Must have completed PHY-271/272
Math - preferably MAT 251 will need MAT 149 or higher to tutor MAT 105 only
Job Description:
Office Assistants
Job Title: Office Assistant
Department: Development
Contact: Kelly Lacey
x5017
Sterry 303c
klacey@collegeofidaho.edu
Openings Available: 2
Closing Date: Open
Hours needed per week: 15-20
Qualifications: Experience in MS Excel and Word is a plus. Attention to detail is also important. Must be dependable, trustworthy, and able to maintain confidentiality.
Job Description: Fulfill administrative duties and assist staff as needed. Occasional help with Coyote Caller Phonathon, athletic fundraising, and donor fund raising events.
Job Title: Research Assistant
Department: Development - Foundation and Corporate Relations
Contact: Share Maack
x5306
Sterry 303
smaack@collegeofidaho.edu
Openings Available: 1
Hours needed per week: 4-8
Closing Date: Open
Qualifications: Seeking well organized individual with excellent verbal and written skills. Must be skilled in word processing, excel spreadsheets and internet research. Preference for individual with professional attitude and excitement about the contribution they will be making to the College through the position.
Job Description: Conduct internet research on foundations and corporations and assist with grant applications. Conduct fact-checking. Research grant opportunities for students and faculty and develop email notifications on opportunities. General administrative duties such as word processing, filing and list development are also a part of this position.. Benefit: Gain knowledge about local and national corporate giving programs, as well as the grant application process. Improve your skills in research and content development.
Job Title: Administrative Specialists
Department: Admission
Contact: Sandy Schmitt
x5326
Hendren Hall
SSchmitt@collegeofidaho.edu
Openings Available: Several, for a total of 50-55 hours per week
Closing Date: Open
Qualifications: Accuracy in typing/word processing and detail oriented skills are required. Must be dependable, trustworthy and able to maintain confidentiality. Ability to work with computer programs such as Word, Outlook, PowerPoint and Excel is a plus. Must have a desire to promote The College of Idaho to high school students and parents.
Job Description: Email, written and telephone communication with high school students regarding the The College of Idaho experience. Manage specialized mailings, assist in the development of recruiting documents, filing, data entry, answering phones and other clerical responsibilities as assigned. Up to 20 hours per week.
Job Title: Office Assistant
Department: Alumni
Contact: Frances Nagashima
x5770
Sterry 302x
email
Openings Available: 3-5
Hours needed per week: 5-15
Closing Date: Open
Qualifications: Computer skills desired, especially knowledge of Word and Word Perfect 6.1and Excel.
Job Description: Assist in preparation of documents for mailing, preparing bulk mailings, assist in clerical preparation for alumni events, including Scholarship Benefit Auction. Assist in hosting alumni events, phoning committee members, etc. 20 hours per week.
Faculty Assistants
Job Title: Research Assistant
Department: Political Economy
Contact: Jim Angresano
x5207
Sterry 118
jangresano@collegeofidaho.edu
Qualifications: Strong interest in political economy, some interest in environmental studies, and a desire to learn research skills.
Job Description: Work with Jim Angresano, Professor of Political Economy, preparing an ecological economics textbook intended to be used by students at Chinese Universities.
Job Title: Research Assistant
Department: Political Economy
Contact: Rob Dayley
x5333
STRA 102
RDayley@collegeofidaho.edu
Openings Available: 1
Hours needed per week: 5
Closing Date: Open; Fall term only
Qualifications: POE/IPE/BIPE major preferred.
Job Description: Assist with POE faculty research with some departmental clerical assistance. Use of office space on 1st floor of Strahorn available.
Job Title: Tutors/Faculty Assistants
Department: Mathematics and Physical Sciences
Contact: Dr. Jim Dull (Physics) or Dr. Robin Cruz (Mathematics)
x5667(Dull)/x5315(Cruz)
jdull@collegeofidaho.edu / rcruz@collegeofidaho.edu
Openings Available: 4
Closing Date: Open
Qualifications: Physics - Must have completed PHY-271/272
Math - preferably MAT 251 will need MAT 149 or higher to tutor MAT 105 only
Job Description:
Job Title: English Department Assistants
Department: English
Contact: Rochelle Johnson, Chair
x5894
rjohnson@collegeofidaho.edu
Openings Available: 3
Closing Date: Open
Hours needed per week: 3-5
Qualifications: Interests in English, typing skills, willingness to run errands to the library, mail room, and copy machine; fascination with adventure.
Job Description: Help with clerical and research duties. Duties may include hunting down texts, assisting with a variety of research projects, and some word processing and other computer- and writing-related tasks. Student workers needed during fall, winter, and spring terms. We look forward to hearing from you!
Job Title: Program Assistants
Department: Environmental Studies
Contact: Chris Walser
x5632
email
Openings Available: 2
Closing Date: Open
Hours needed per week:
Qualifications: Preferred interest in environmental studies.
Job Description: Web research, office tasks, and assist program director in special projects.
Job Title: Department Assistants
Department: History
Contact: Steven Maughan
x5853
Strahorn Hall
SMaughan@collegeofidaho.edu
Openings Available: 3
Hours needed per week: 10-20
Closing Date: Open
Qualifications: Must have good work habits and some computer knowledge.
Job Description: Provide assistance to history department faculty in support of courses and research. Duties may include clerical assistance, web page maintenance, and research and library assistance.
Job Title: Clerical Assistant
Department: Psychology Department
Contact: Jann Adams
x5170
Hendren Hall Office of Institutional Research
jadams@collegeofidaho.edu
Hours needed per week: 5-10
Openings Available: 2
Closing Date: Open
Qualifications: Must have experience with computers and phones.
Job Description: Typing and office organization.
Job Title: Plant and Animal Care Assistant
Department: Biology
Contact: Susan Fink
x5331
sfink@collegeofidaho.edu
Openings Available: 1
Closing Date: Open
Qualifications: Biology or Environmental Studies major or minor; interest in plants and animals.
Job Description: Maintenance of biology lab animals, plants, and greenhouse. Includes planting and feeding. Perks: Plant and animal knowledge and experience working with living things.
Benefits: Gain experience in growing and maintaining plants and animals.
Job Title: Herbarium Assistant
Department: Biology
Contact: Don Mansfield
x5287
email
Openings Available: 2
Closing Date: Open
Qualifications: Keen interest in plants and a desire to learn about local flora.
Job Description: The Herbarium Assistant works with Don Mansfield to mount plants, type labels, repair folders, and assist with a variety of other jobs that are a part of curating a herbarium research museum of dried plants.
Benefits: Learn plants and about herbarium curation.
Job Title: Teaching Assistants for Biology Classes (Frontiers, Organismal, Human Physiology,
Microbiology, and Human Disease).
Department: Biology
Contact: Course Instructor
Openings Available: 5
Closing Date: Open
Qualifications: Biology major or minor and must have completed the course.
Job Description: Prepare media, chemicals, and equipment; assist with labs. Perks: Knowledge and understanding of biology courses. A learn by teaching and reinforcing what you have learned opportunity.
Benefits: Gain knowledge of "behind the scenes" lab operations. Gain an opportunity to learn by teaching and reinforce about what you have learned.
Art Gallery
Job Title:Art Gallery Assistant
Department: Art
Contact: Garth Claassen
x5321
Langroise 220
GClaassen@collegeofidaho.edu
Openings Available: 7
Closing Date: Open
Qualifications: Open to all, but especially useful to those who are art majors, minors, or who have an interest in the visual arts. Workload: light-to-moderate.
Job Description: Assist Rosenthal Gallery Director. 10 hours per week.
Archives Assistant
Job Title: Archives Research Assistant
Contact: Jan Boles
jboles@collegeofidaho.edu
Openings Available: 2
Closing Date: Open
How to Apply: Contact Jan Boles, Archivist
Qualifications: Interest in history or photography or both
Job Description: Archives Research Assistant
Athletics
Job Title: Soccer Manager (Men's/Women's Soccer)
Department: Athletics
Contact: Niki Taylor
x5372
JAAAC 207
email
Openings Available: 2
Closing Date: Immed.
Hours needed per week: 4-8 Sep.-early Nov.
Qualifications: Responsible; must be able to attend home games.
Job Description: Help with equipment management, pre-game field set up, video tape home games, line soccer field
Campus Safety
Job Title: Campus Safety Support Staff
Department: Campus Safety
Contact: Allan Laird
x5341 or x5151
Hendren Hall
ALaird@collegeofidaho.edu
Openings Available: 20
Closing Date: Open
Qualifications: Knowledge of laws and rights as they pertain to safety duties and responsibilities; currently enrolled degree-seeking student, eligible to receive work study funds, certified in first aid, knowledgeable in hazard identification and safety procedures and policies, good critical thinking skills, good communications skills, ability to establish and maintain positive relationships with diverse groups, ability to work independently with little or no supervision, proficient computer skills.
Job Description: Assist campus safety personnel with emergency and non-emergency assignments; respond to routine non-emergency calls; accompany campus safety officers with emergency calls; perform additional duties as assigned; maintain appropriate confidentiality.
Communications
Job Title: Communications & Marketing Work Study (Graphic Design)
Department: Communications Office
Contact: Aimee Czarniecki
x5820
email
Openings Available: 1-2
Closing Date: Open
Hours needed per week: Negotiable. 2-10 based on season.
Qualifications: CREATIVITY! Student should be able to work basic functions/be quick to learn basic functions in the Adobe Creative Suite package (Photoshop, Illustrator, Acrobat, InDesign, etc.). Student should be knowledgeable of current College branding standards and guidelines. Good verbal and written skills are very important. Students should be willing/able to work on a Mac.
Job Description: Work with The College of Idaho’s Marketing and Communications office to complete basic layout and design needs. This position would also require occasional data entry, as well as photo database organization.
Human Resources
Job Title: Assistant
Department: Human Resources
Contact: Bev Robinson
x5680
Sterry 402
email
Sarah Crenshaw
x5685
Sterry 402
email
Openings Available: 3-4
Closing Date: Open
Hours needed per week: 20
Qualifications: Must have a cheerful disposition, reliable, trustworthy, and able to maintain confidentiality, which is mandatory. Must have good customer service skills and be attentive to detail. Computer skills with MS Office (Word, Excel, Outlook) desired. General office experience preferred.
Job Description: Assists Human Resources in day-to-day operations including clerical duties, recruitment, maintenance of employment records, preparation of documents and mailings, answering phones, filing and other duties as assigned.
Library
Job Title: Library Assistants
Department: Library
Contact: Kathryn Jepko
x5525
Terteling Library
email
Openings Available: 50
Closing Date: Open
Hours needed per week:
Qualifications: Dependability, flexibility, and detail oriented are a must. Interacting with people and having good customer service skills to assist in various areas of library service is desirable.
Job Description: Providing library services may include checking books in and out, shelving books, new book processing, assisting patrons, housekeeping duties, and other duties as assigned.
How to Apply: Visit http://www.collegeofidaho.edu/academics/library/workstudy.asp
Mail Center
Job Title: Mail Center Assistants
Department: Mail Center
Contact: Kris Hooker
x5880
McCain Student Center - Mail Center
email
Openings Available: 3-4
Closing Date: Open
Hours needed per week: 5-8
Qualifications: Ability to work when mail center schedule has openings.
Job Description: Sort incoming mail, process outgoing mail, record and process incoming and outgoing express packages, learn to use high speed photocopiers. Minimum of five hours a week.
McCain
Job Title: McCain Center Student Managers
Department: McCain Student Center
Contact: Debbie Swanson
x5150
McCain Information Desk
email
Openings Available: 25
Closing Date: Open
Hours needed per week:
Qualifications: Positive personality, honest, reliable, friendly, good communication skills.
Job Description: Check out/in game room equipment; responsible for overseeing the facility and ensuring compliance with facility policies and procedures; direct people to various places on campus; answer phone, answer questions, sell tickets to events both on and off campus, other miscellaneous tasks.
Wellness Center
Job Title: Peer Health Educators
Department: Wellness Center
Contact: Marilyn Simmonds
x5561
Wellness Center
Hendren Hall
MSimmonds@collegeofidaho.edu
Openings Available: 2
Hours needed per week: 1-5
Closing Date: Open
Qualifications: Interest in peer education, self-directed, self-motivated, and enthusiastic.
Job Description: The Counseling and Health Centers are looking for motivated students to assist in developing and leading educational programming for their peers on wellness topics such as healthy eating, stress prevention, healthy relationships, etc.